Everything You Need To Know About PDF Files

PDF files are a great way to share and store documents. They can be used for everything from invoices and purchase orders to sales presentations and travel documents.

If you’re not familiar with how PDFs work and how to write on a PDF, this article will give you all the information you need to get started using them in your business or personal life.

What is a PDF file?

A PDF file is a document created by Adobe Acrobat or another PDF file converter. It’s like any other computer file: it stores information and images in its own unique way, with its own specific code. You can open a PDF using Microsoft Word or other word processing software, but the best way to view it is through Acrobat Reader (or some other program).

Creating a PDF file

To create a excel to pdf file, you can use one of the following methods:

  • Print to a PDF printer. You can do this by printing from any application that is capable of printing and then selecting “print” in the print dialog box.
  • Use a PDF editor to convert your document into a PDF document. This will allow you to edit existing documents and make desirable changes on the go.
  • Use a converter program such as Adobe Acrobat Pro DC or Microsoft Word 2007 or later versions of Microsoft Office software (Word 2010, 2013, 2016) which includes an add-in called “Save As.”

How to open a PDF file

PDFs can be opened using Adobe Acrobat Reader, which is a free program you can download from the internet. You’ll also find tools like these bundled with many operating systems, including MacOS and Windows 10.

If you don’t have access to any of these programs, there are still ways around it. Some browsers allow users with no special software installed on their computer to open downloaded PDF documents directly within the browser window.

How to convert, edit, and combine PDF files

There are a number of ways to convert, edit and combine PDF files.

  • Convert PDF files to other file formats. You can convert your PDF file into another format such as TIFF, Word, or JPG using third-party software such as PDFSimpli or any of the free online converters available on the web.
  • Combine multiple pages into one document (pages will be added in sequential order). This is useful if you want all pages in one file instead of them being separate documents or if they were created with different layouts.

Sharing and storing PDF files

You can also share and store PDF files. You can edit them, convert them to other file formats, or combine them with other files. You can open PDF files on a computer, mobile device, or tablet. If you use Adobe Acrobat Reader (a free program), you can open the file in that software and make it easier to read or edit your document.

If a program doesn’t automatically open the file when you click on it in your email inbox or desktop folder—or if you don’t have any programs installed on your computer—it will automatically download onto your computer as an attachment instead of opening immediately.


A PDF file can be a great way to share information with others. The ability to edit, combine and convert documents makes them incredibly versatile, too. If you don’t have any other software that allows you to create PDF files, then this article should have given you everything you need.

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