One of the most important challenges in today’s workplace is productivity.
With so many documents, spreadsheets, presentations, and other files on our plate at once, it can feel impossible to get everything done on time. With the high quality we’re expected to achieve.
Thankfully, there are tools to help us achieve our work goals and keep us on track as we strive to complete our tasks quickly and effectively.
One of these tools is WPS Office, a comprehensive office suite with many features that increase productivity and make your job easier to manage.
One example: You can download PowerPoint free and directly open it with the WPS office to view and edit anything you want.
1) Track Your Time
There’s no better way to manage your productivity than by creating a system that keeps track of how you spend every minute of your day.
Of course, it can be hard to come up with a useful tracking tool without going overboard and writing down absolutely everything.
To get around that problem, focus on tracking time spent on tasks directly related to a goal you’re trying to achieve or an assignment you have at work or school.
For example, if your goal is to write three chapters of your dissertation in one week, start keeping track of the time spent writing each day.
Over time, you’ll start picking up habits that will help you stay on schedule and get more done each day without killing yourself in the process. Another trick?
Download pdf and then select WPS office to open, edit and share quickly.
2) Do Tasks in the Order They are Given
Start working on your task list from top to bottom, and make sure that you check everything off one by one.
This will keep you focused on the current task until it’s completed before moving on to another task.
Remember, though, that certain tasks may take more time than others, depending on what they are. Make sure you allow enough time for each of them in order to prevent rushing and/or cutting corners just so that you can cross it off your list.
Also, if possible, make sure not to leave any unfinished or undone tasks at the end of a day; tackle them right away instead so that they don’t keep popping up in your mind until they can be crossed off your list once and for all.
3) Take Regular Breaks
The problem with burning through so much work is that you can burn out quickly. Take regular breaks from your computer to prevent stress, fatigue, and headaches.
Whether it’s a quick lunch or grabbing some coffee, schedule some dedicated time for you outside of your office each day. Or take an extended break once a week-no, meetings allowed. It’s up to you.
4) Set Daily Goals
It’s tempting to only work when you feel inspired or stressed out. Instead, establish a daily routine of doing at least one thing each day that is productive toward your business goal.
Whether it’s brainstorming content for your website, sending an email out, or making a phone call – write down what you did today in a journal and see how much progress you make over time.
5) Skip Irrelevant Tasks
Are you a natural multi-tasker? If so, you’re not alone. A lot of us feel we can do more than one thing at once.
However, research has shown that multitasking leads to task switching-the cost of which takes up 50% more time than if you had just done one thing at a time.
When it comes to productivity, focus on getting things done (one at a time) and skip irrelevant tasks.
6) Divide Large Projects into Smaller Ones
Writing a book? Planning a complex project? It’s a common mistake for people who are working on something large or long-term to think they should try and tackle it all at once.
The truth is that by breaking large projects into smaller ones, you can actually be more productive.
As an example, planning out exactly what you need to do before finalizing your manuscript and outlining each chapter will help you finish sooner and give you time for revisions along the way.
7) Use Formula Templates
In Word and Excel, you can create formulas using a template feature. This helps you save time by typing in values instead of manually calculating a formula every time.
To use a template, select Insert and then select Equation or Formula. –
For example, if you want to multiply two numbers together, click on Multiply in Excel under Formulas. Then, enter your first number in one cell, followed by pressing Tab twice.